Use of Multimedia at Hearing (See also "Submitting Electronic Exhibits")

On occasion you may wish to use multimedia to present your case, such as PowerPoint presentations, video clips, etc.

Parties must generally provide the means to present such media. However, parties may pre-submit a flashdrive, dvd or cd containing the proposed media for review by OAH staff to ensure compatibility with OAH's equipment. If found acceptable, the flashdrive, dvd or cd may be used by the party to display the media on monitors throughout the hearing room. If there are compatiblity issues with the pre-submitted media, you will then be notified, otherwise it will be given to the Administrative Law Judge (ALJ) to be placed in the case file. Failure to pre-submit media may result in your being precluded from using OAH equipment for display purposes. Please Note: You will be notified ONLY regarding media determined to be unacceptable.

The multimedia itself may or may not be admitted into evidence at the discretion of the ALJ. However, even if the media itself is not admitted, such media may be accepted as demonstrative evidence and considered by the ALJ. Tangible expressions of the media, such as printed copies of photographs, a printout of the PowerPoint presentation, printed stills from video, etc. may be moved into evidence as separate exhibits as long as they are printed on 8.5 x 11 paper.

The following may NOT be displayed using OAH's equipment (list to be updated periodically):

• Excel files
• Word documents
• DVD movies

The following MAY be displayed using OAH's equipment (list to be updated periodically):

• Jpg, bmp, gif files
• Pdf files
• PowerPoint presentations IF they can be played without installed Powerpoint software
• Wav files
• Videos that can be played on Microsoft Windows Media Player, Quicktime or Real Player